Incomplete Grades
Effective Fall 2025
Instructors may assign a temporary grade of Incomplete (I) when all work in a course is not completed and, in the judgment of the instructor, completion of the missing work would allow the student to earn a passing grade.
To assign a grade of incomplete, the course instructor:
- Enters the grade that the student would earn if the requirements of the incomplete are not met into the Final Grade form on Self Service Banner
- Fills out the Incomplete Grade form
- Submits the Incomplete Grade form to the registrar
The form must include the following information:
- A list of the specific coursework to be completed
- A deadline for the completion of the work (not more than 7 weeks is recommended)
- The grade that will be assigned if the missing work is not completed on time
The form must be signed by the instructor and the student, and a copy of the signed form must be forwarded to the area assistant dean or dean. The form must be completed and signed before grades are due.
Once the work is complete, the instructor must submit a Grade Change Form to the registrar in order to update the student’s grade. If the instructor does not submit a grade change form by the end of the following term prior to grades rolling (spring and fall terms only), then the student’s grade defaults to the grade specified in the Incomplete Grade Form.
If the instructor is not available to complete the Grade Change Form, for example if the instructor has left the college permanently or for an extended period, then the area assistant dean/dean has the authority to change the student grade using the Grade Change Form. The area assistant dean/dean has the option to appoint additional qualified faculty members to evaluate the student’s work.
This policy does not supersede any policy regarding students in the military who are called to active duty.
Updated: 2025-2026 Academic Catalog (Effective Fall 2025)